Book the Hall

The cost for hiring the Hall is £15.00 per hour plus a refundable £50.00 deposit. There is an additional £5.00 charge per booking to cover refuse collection and disposal.

Please be sure to read the Rules of Hire (below) before booking the Hall.

Should you wish to make a booking, we will require:

  • The date and times required. Bear in mind that the timing needs to allow for setting-up and cleaning-up afterwards.

  • The purpose of the hire

  • Your address and postcode

  • A contact telephone number and email address

Please note: for business or other commercial hires we require sight of Third Party Liability Insurance documentation.

 

You can book by email:

You can email your booking to us at: whitchurchparishhall@outlook.com

Alternatively, go to the CONTACT page and contact us via the form on that page with any questions you may have.

You can book by phone

You can make a reservation by calling: 07787 056 580.
The phone is not always manned - please leave a short message about your enquiry together with your name and contact details.

Rules of Hire

Before booking the hall please read these Rules of Hire.

  1. All hire fees, storage charges and deposits must be paid at the times stipulated in the Booking Form. The Hirer will have no right to use the premises until all payments have been made in full at the times stipulated.

  2. Private functions will require a 50% deposit (non-refundable) on booking.

  3. If the Hirer wishes to cancel the booking and the Committee is unable to conclude a replacement booking, the question of repayment of fees shall be at the discretion of the Committee. The standard terms are:

    3.1.   Cancellation before 30 days of booked date: 100% refund.

    3.2.   Cancellation between 30 & 15 days before booked date: 50% refund.

    3.3.   Cancellation after 15 days before booked date: Full fee payable.

  4. Storage of items in the premises is at the discretion of the Committee, subject to the availability of space and will be subject to a charge.

  5. The Committee accepts no responsibility for any stored equipment or other property brought onto or left on the premises, and all liability for loss or damage is hereby excluded. Other than those items for which storage has been paid, any items shall be removed at the end of the period of hire. The Committee reserves the right of dispose any such items.

  6. The Hirer shall indemnify and keep the Committee or its employees or agents and invitees indemnified against all claims in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including storage of equipment) by the Hirer.

  7. The Committee may require the Hirer to take out insurance to cover the Hirer’s responsibilities and under these circumstances will require sight of the insurance policy. If the hirer is a business organisation, this requirement is mandatory and documentation must be presented prior to the commencement of hire.

  8. No literary, dramatic, musical, film or video work shall be performed or shown at the premises without the Hirer obtaining all necessary copyright licences.

  9. The Hirer will ensure that the playing of any music and/or the sale of alcohol finishes by 11pm, to comply with the closure times shown in the Premises Licence displayed in the Hall.

  10. The Hirer will comply with all conditions attaching to the Premises Licence and will indemnify the Committee against all losses, costs, damages and expenses resulting from any failure to comply with the same.

  11. Alcohol may only be sold or served with the approval of the Committee, which will depend on the Committee’s approval of a suitable person to supervise the sale on behalf of the Hirer. The Hirer is responsible for adherence to the regulations relating to the sale of alcohol, which will be supplied to all Hirers requesting this facility.

  12. If the Hirer uses a caterer to provide food then the Hirer is responsible for ensuring that all food hygiene regulations are complied with.

  13. The Hirer shall, during the hiring, be responsible for:

    13.1. prevention from damage and protection of the fabric and contents of the premises

    13.2. the behaviour of all persons using the premises, whatever their capacity ensuring that the noise level in the Hall is such that it does not cause annoyance to owners or occupiers of nearby premises ensuring that the external doors are closed, except for access, in order to reduce the possibility of noise disturbing the Hall’s neighbours

    13.3. ensuring that persons leaving the premises during or following the hiring shall do so in an orderly manner and in such a way as not to cause nuisance or annoyance to owners or occupiers of nearby premises

    13.4. ensuring that all those using the Hall are aware of the safety and fire instructions and that they are complied with

  14. At the direction of the Committee, the Hirer shall make good or pay for any damage, howsoever caused, to the premises or to the fixtures, fittings or contents. In order to facilitate such payment, the Committee reserves the right to request a deposit of £50.00, payable at the time of booking. This deposit will be refunded if the premises are left clean and undamaged.

  15. The Hirer shall only use the premises for the purpose on the Booking Form and will not, without obtaining the prior consent of the Committee, use or enter the premises at any times other than those stated on the form.

  16. The Hirer shall not assign the benefit of the booking. The Hirer shall not share the use of the premises with any other person or organisation other than a member or invitee of the Hirer.

  17. No alterations or additions may be made to the premises, nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises without approval of the Committee. No furniture (tables and/or chairs) which is the property of the Parish Hall shall be removed from the Hall under any circumstances.

  18. The booking may be terminated by the Committee if:

    18.1. Any of these conditions are broken prior to the hiring, in which case the refund of any fees shall be at the discretion of the Committee

    18.2. In the case of circumstances arising where the whole or part of the premises becomes unavailable for use, in which case all fees (including any deposit) paid by the Hirer shall be refunded.

    18.3. The above is without prejudice to any claim by the Committee against the Hirer for nonpayment of fees or non-compliance with these rules.

  19. The Hirer shall, if selling goods on the premises, comply with Fair Trading Laws and any laws or bye laws issued in connection with such sales.

  20. An agreed and confirmed booking constitutes permission only to use the premises, and confers no tenancy or other right of occupation on the Hirer.